Section 12(3)(c) of the Companies Act, 2013 specifies that every company shall get its name, address of its registered office and corporate identity number along with telephone number, fax number, if any, e-mail and website address, if any, printed in all its business letters, billheads, letter papers and in all its notices and other official publications.
In a case before the Registrar of Companies, Gwalior, one company viz. Indore Manpower Solutions Private Limited did not comply with this provision. A reply submitted by the company to the ROC was not on the letter head of the company containing all these particulars as enumerated above.
With the result, the matter came up for adjudication and the company and its two directors were levied a penalty of Rs.100,000 each, total Rs.300,000/-.
Letter head compliance is necessary in today's environment in India. Its not a major compliance hurdle, all that the company had to do was to print letter head (on its computer, if not actual) with all the requisite particulars and use these for official communications.
